Stop Wasting Time on Spreadsheet Schedules
Clockestra replaces the chaos of manual scheduling with an intelligent platform that saves managers 10+ hours per week and cuts overtime costs by up to 45%. Your team gets instant schedule access from their phones.
Free for up to 10 employees · 30-day trial of Pro features
10+ hrs
Saved per manager per week
45%
Reduction in overtime costs
< 5 min
To fill a vacant shift
80%
Less time on schedule admin
Everything You Need to Run Your Team
Powerful features built for managers who are tired of scheduling headaches.
Smart Scheduling
Build conflict-free schedules in minutes. Drag-and-drop interface with templates, recurring shifts, and auto-fill from employee availability.
Live Availability
Always schedule from accurate data — no more chasing texts or guessing.
Requests
Shift swaps & time off
Sarah J. ⇆ Mike T.
Fri Dinner ⇆ Sat Lunch
Ana R.
Mar 24 – Mar 26 · PTO
Tom W. ⇆ Ana R.
Mon Opening ⇆ Tue Closing
Mike T.
Apr 1 · Sick Day
1-Tap Shift Swaps
Employees request swaps peer-to-peer. You approve with one tap.
Timesheets
Weekly pay period.
| Employee | Status | Regular | PTO | Total | Est. Pay | |
|---|---|---|---|---|---|---|
| Sarah J. | APPROVED | 36h | 0h | 36h | $540.00 | Review |
| Mike T. | SUBMITTED | 40h | 0h | 40h | $640.00 | Review |
| Ana R. | SUBMITTED | 32h | 8h | 40h | $640.00 | Review |
| Tom W. | DRAFT | 44h | 0h | 44h | $792.00 | Review |
Break Rules
Define paid and unpaid break rules by shift length. Breaks are auto-applied to every shift to ensure compliance.
Timesheets
Timesheets generate directly from your schedule. Review and approve hours before exporting to payroll.
Manual Scheduling Is Costing You More Than You Think
If your scheduling process involves spreadsheets, group texts, or paper on a bulletin board, you're losing money, employees, and your sanity every single week.
Managers spend 8–15 hours manually building schedules, chasing availability updates, and managing swap requests through texts.
Without real-time visibility into hours worked, overtime accumulates unnoticed until payroll — costing thousands per month.
Unfair schedules, last-minute changes, and poor communication are the #1 reason hourly employees quit. Turnover costs $3,500+ per hire.
Up and Running in 3 Simple Steps
No training required. No lengthy setup. Start scheduling in under 10 minutes.
Build Your Schedule
Create shifts with drag-and-drop simplicity. Use templates to replicate your best weeks. Set break rules, positions, and shift requirements once — they apply automatically.
Your Team Gets Notified
Publish the schedule and every employee is instantly notified via email. They see their shifts on any device — no more phone calls asking 'when do I work?'
Track, Adjust & Save
Monitor hours, manage swap requests, fill open shifts instantly, and generate timesheets automatically. Watch your labor costs drop.
Built for Your Industry
Clockestra adapts to the unique scheduling challenges of every industry.
24/7 rotating shifts, credential-based scheduling, and compliance tracking for hospitals, clinics, and care facilities.
FOH/BOH role separation, rush-hour staffing optimization, and frictionless shift swaps for fast-paced service.
Multi-location management, seasonal hiring workflows, and real-time labor cost tracking for stores of any size.
Housekeeping rosters, front desk coverage, event staffing, and multi-department coordination under one roof.
Multi-shift production lines, safety certification tracking, and overtime controls for warehouses and factories.
The ROI Speaks for Itself
Every minute your managers spend building schedules is a minute they're not leading your team, serving customers, or growing your business. Clockestra pays for itself in the first week.
Reclaim 10–15 hours per manager per week from schedule admin
Track labor hours in real-time to manage your budget effectively
Reduce employee turnover with fair, transparent scheduling
Stay organized with automated break and position rules
Fill vacant shifts in under 5 minutes with open shift claiming
Calculate Your ROI
See how much time and money Clockestra saves your business at scale.
"The administrative overhead per employee drops significantly as your team grows with automated scheduling."
Time Reclaimed
50 hrs/mo
Saved in manual scheduling admin
Monthly Value
$2,775
Reduced OT & admin labor costs
Total Annual Savings
$33,300
*Estimates based on average industry labor costs ($28/hr manager rate) and a typical 55% reduction in unplanned overtime and administrative scheduling hours.
Trusted by Businesses Everywhere
Hear from managers who ditched spreadsheets and never looked back.
"We reduced our overtime budget by 45% and our nurses love the transparency. I can't imagine going back to spreadsheets."
Sarah T.
Director of Nursing, Regional Medical Center
"I used to spend my entire Sunday building the schedule. Now I do it in 20 minutes on my phone while having my morning coffee."
Carlos M.
General Manager, Upscale Bistro (42 staff)
"Clockestra gave us a single view across all 8 stores. Sharing staff between locations has saved us nearly $15,000 a month."
Amanda R.
District Manager, 8-Location Retail Chain
Simple, transparent pricing
No hidden fees. No surprise charges. Choose the plan that fits your business needs.
Free
Free for up to 10 employees. Try all Pro features free for 30 days.
- Up to 10 employees
- Smart Scheduling
- Availability Tracking
- Shift Swaps & Drops
- Time-off Requests
- Shift Templates (30-day trial)
Pro
Advanced scheduling and team management.
- Unlimited employees
- Smart Scheduling
- Shift Swaps & Drops
- Time-off Requests
- Shift Templates
Premium
Complete suite for complex operations.
- Everything in Pro
- Certifications & Compliance
- Position & Qualifications
- Timesheets generation
- Time Entries & Overrides
Frequently Asked Questions
What happens when my trial ends?
If you choose not to subscribe after your 30-day free trial, your account will be paused. To continue using Clockestra, simply enter your billing details and select a plan.
Do I need a credit card to sign up?
No, you do not need a credit card to start your 30-day free trial. We want you to fully evaluate our platform without any commitments.